Sigma Nu - Eta Nu Chapter

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Colony Operations

Colony operates on an annual budget with a 5% revenue over expense margin.

 

Over the past year, the colony has collected dues and has operated with an overall budget over a 5% revenue over expense margin. When creating the individual accounts and budgets, we created three accounts: a checking, a savings, and a philanthropy account.

 

A checking account was created so the colony would be able to write checks for items necessary throughout the year (recruitment t-shirts, food for recruitment events, social venues, etc.).

 

A savings account was created to directly deposit 5% of the total colony's funds into an account that shall only be used in an extreme case of emergency, or any extenuating circumstances. 

 

The colony created a Philanthrophy account to deposit any money rasied through philanthropic  fundrasing events, so no extra money would be mixed into budgets and the account could be zeroed out once the event was over and the check was donated. When the account was first created, the colony deposited $500.00 to donate to an upcoming philanthropic fundraising event.

 

Now since the year has ended and the colony is not currently participating in any philanthropic fundraisers, the account balance is $0.00. 

 

To see the actual account balance in our checking and savings account, please click here for saving and here for checking.

 

Colony members are involved in creating a Colony budget which expends financial resources in a manner which supports the mission of the Fraternity.
 

 

 

Creating budgets for individual committee is the responsible of the finance committee. In the beginning of each semester the committee meets and puts together budgets based on committee needs and events. When an expense is needed a committee chairman must fill out the budget request form to the Treasurer before a check can be written.

 

To view the Colony's Budget Request Form, please click here.

 

 

 

Colony has had no past due balance with the General Fraternity, College or University, or any other entity. 

 

The colony is currently paid up on any debts owed to the General Fraternity and to the University. The Treasurer is charged with the responsibility of ensure that all debts are paid in full and do not exceed over an extended period of time. 

 

Bylaws:

 

"F. The Treasurer shall ensure all the Colony’s debts are promptly paid"

-Article Five Section Three

 

"The chapter is in good financial standing with the General Fraternity as of this date."

-Mary Clemmer

Chapter Accounts Receivable/Collections

Sigma Nu Fraternity, Inc.

 

To see the most recent receipt from the UL's IFC stating the colony has paid off all semester dues, please click here.

Colony maintains a savings account. 

 

The colony has created and maintained a savings account since it's formation last spring. The saving account shall always hold, at least, 5% of the colony's total funds which are only be used in an extreme case of emergency, or any extenuating circumstances.  

 

To see the most recent receipt stating the amount of funds in the savings account, please click here.

Colony has no accounts receivables in excess of 30 days and for Candidates and brothers who are in arrears, the Colony utilizes the 30/60/90 policy as per The Law of Sigma Nu Fraternity, Inc.
 

As the current roster stands, no Eta Nu brother currently owes the colony any outstanding debt. While many different payment plans are made available to any brother, no matter the financial situation, all brothers are currently up to date with any payments due.

 

As stated by The Law of Sigma Nu Fraternity, Inc. the colony utilizes the 30/60/90 policy when collecting dues. 


Colony keeps all financial records electronically.

 

 

The colony utilizes Microsoft Excel to keep track of all financial records on an organized spreadsheet, which is kept up to date throughout the semester. 

 

To view a copy of the latest spreadsheet, please click here.

 

 

 

 

 

 

Colony utilizes an outside financial service to collect dues. 

 

The Colony uses the services of WePay.com and gives any Candidate an option of paying their dues electronically online. The colony also utilizes this service to collect any fines or other charges made towards any brother. 

 

To preview a clip of WePay, please click here.

 

 

 

 

Colony utilizes two signature checks. 
 

The colony Treasurer ensures that each check signed must be signed by the Commander and Recorder before it is made available for any payment. All checks are signed by both the Commander and Recorder and then given to the proper committee chairman or Treasurer to ensure payment for any debts owed.

 

To preview a copy of a check, please click here.

 

 

 

 

 

Colony operates on the committee system and the committees meets at least monthly to discuss business.
 

 

	Committee		List of members		Times of meetings
	Executive Council		Joshua Derouen (Chairman) Dustin Daigle Larry Escagne Austin Bourque Doug Fournet Mateo Duque		Every Sunday of the week at 7PM
	Finance Committee		Doug Fournet (Chairman) Joshua Derouen Dustin Daigle Larry Escagne Austin Bourque Mateo Duque		First Sunday of the month at 6PM
	Recruitment Committee		Mateo Duque (Chairman) Dustin Daigle Joey Chittwood Matt Lincon Arturo Chinchilla Doug Fournet Greg Groh		Every Friday of the week at 5PM
	LEAD Committee		Gbadebo Adewusi (Chairman) Dustin Daigle Joshua Derouen Austin Bourque		Every Sunday at 2:30 PM
	Bylaws Committee		Joshua Derouen (Chairman) Dustin Daigle Chris Groh Larry Escagne Doug Fournet		First Sunday of the month at 5PM
	Alumni Relations Committee		Chris Groh (Chairman) Dustin Daigle Gregory Groh Ryan Davis		Every Tuesday at 5:30
	Risk Reduction Committee		Joey Chittwood (Chairman) Joshua Derouen Arturo Chinchilla Dustin Daigle Larry Escagne
	Petitioning Committee		Arturo Chinchilla (Chairman) Dustin Daigle Chris Groh Tyler Choate Austin Bourque		Every Sunday at 3PM
	Social Committee		Arturo Chinchilla (Chairman) Joey Chittwood Greg Groh Ryan Davis Tyler Choate		Every Friday at 3PM
	Scholarship Committee		Dustin Daigle (Chairman) Matt Lincon Joshua Derouen Larry Escagne Doug Fournet
	Service Committee		Matt Lincon (Chairman) Dustin Daigle Joshua Derouen Larry Escagne Austin Bourque Ryan Shelly Doug Fournet Christopher Groh		Every Wednesday at 6PM
	Fundraising Committee		Malloy Moulis (Chairman) Dustin Daigle Joshua Derouen Doug Fournet		First Thursday of the month at 6PM
	Honor Board		Joshua Derouen (Chairman) Dustin Daigle Joe LeDesma Matt Lincon Austin Bourque		First Monday of the month at 9PM

 

Each committee chair is responsible for filling out a committee report and submitting it to the Lt. Commander

by Sunday at 4 pm.

 

At first the colony utilized committee report forms provided by the general fraternity staff, however the colony has recently moved towards submitting forms online via the ulsigmanu.com website.

 

To view a copy of an original copy of a Committee Report form, please click here.

 

To view a copy of the new online Committee Report form, please click here.

 

To view a copy of a submitted online Committee Report form, please click here.

 

 

 

 

 

 

 

 

 

 

 

Colony operates under a written strategic plan with measurable goals and objectives that are reviewed annually by the chapter.
 

The Colony is operating under a written strategic plan, that includes measurable goals and objective as well as a mission and vision statement. These goals and objective focus on short term and long term goals varying from recruitment to alumni relations to the desired over all reputation on UL's campus. 

 

To view a copy of the Eta Nu Strategic Plan, please click here.


Colony utilizes Colony Ritual for each Colony meeting.
 

At the beginning and end of each meeting, the colony opens and closes with the Colony Ritual provided to us by our Colony Ritual handbooks.

 

"Ritual is an integral part of the growth of the Eta Nu Colony, and it is given the

utmost respect and dignity."

-Joseph Julian LeDesma III

 Chaplain, Eta Nu Colony

 

Members from the Alumni Advisor Board are also present at each meeting to ensure that any and all Ritual is conducted properly by the proper officers and given the respect it deserves.

 

"The Alumni Advisory Board attends as many functions of the Colony as possible.  There is usually a member of the board at almost every colony business meeting and I myself usually attend two or three a month as a minimum.... We as a board also see that they follow proper colony ritual at the meetings and we also conduct any inductions of new candidates under the proper ritual for the colony."

-David Kim Guidry HN527

Alumni Advisory Board Chair

Colony utilizes Ritual for proper induction and initiations. 

 

The colony has assembled an Eta Nu Ritual team, which consist of members from the Alumni Advisor Board and any other interested alumni, to perform all Candidate inductions. All inductions are performed in private areas and only fully initiated members are allowed to conduct or participate in any induction ceremony.

"We as a board also see that they follow proper colony ritual at the meetings and we also conduct any inductions of new candidates under the proper ritual for the colony."

-David Kim Guidry HN527

Alumni Advisory Board Chair

Colony has Ritual discussions after induction and initiation.
 

Preceding each induction, the colony Marshall leads the newly inducted candidates through a reflection regarding the induction. This is to ensure the Candidates understand the importance of the ceremony and appreciate any ritual there after.

 

"The initiation was a remarkable experience to me...  Through the ceremony, we were introduced to the main symbols of our fraternity, the Book and the sword...  We were all kneeling at the table with our hand on it when they were revealed."

-Larry Escagne

 New Member Candidate